Collection Events module
The Collection Events module holds details of collection activities such as field trips, expeditions and archaeological digs. A collection event may record a collection activity that took place in the past or that was organised by a different institution or private party.
A Collection Events record includes:
- Precise locality and nearest named place
- Geographic description
- Latitude and Longitude and / or a range of other mapping coordinates
Note: See the Sites module for details about the Lat/Long and Lat/Long (Pref) tabs.
- Altitude or Capture depth
- Collector
- Date and time
- Prevailing conditions
The difference between the Collection Events and Sites modules
While both the Collection Events module and Sites module describe a locality and its physical details there is an important distinction to be made between them:
- The Collection Events module records the physical locality details for a specific event, e.g. the elevation at which an object is found or the depth at which a fish is caught. These details may differ for different collection events even if the event occurs at the same site.
- The Site module records the physical details of a specific locality, e.g. altitude, town, latitude and longitude. These details are constant and do not change with time.
Note: A Collection Events record can attach to the Sites module via the Site: (Collection Details) field.
The following is an example of how a Collection Event record may be created and linked to an object:
Note: If there are many objects to be attached to a Collection Events record, it is quicker and easier to attach records using the drag and drop method.
Note: As every institution is able to customise
Tab | Description |
---|---|
Collection 1 |
Holds summary information of collection details and bibliographic references. |
Collection 2 |
Records participants in the collection event and associated contracts and permits. |
Lat/Long |
Holds geo-referencing information. The Lat/Long tab is designed to contain all locality co-ordinate information and associated error values. Tip: See the Sites module for details about the Lat/Long tab. |
Lat/Long search tab and Lat/Long (Pref) search tab |
Two tabs provide query access to geo-referencing data. The first is the Lat/Long search tab. Fields that can be searched correspond to the fields on the Lat/Long display tab. The second tab, Lat/Long (Pref), limits searches to opinions where Preferred is set to Yes. The simplified data view provides for easier searching and reporting on the Preferred opinion. Tip: See the Sites module for details about the Lat/Long and Lat/Long (Pref) tabs. |
Expedition |
Records expedition details, expedition members, associated entities. |
Aquatic 1 |
Holds details about the boat used for the collection event, and depth details. |
Aquatic 2 |
Holds details about the water in which the collection event occurred, as well as details of the sample. |
Sightings |
Used to record details about a sighting, including how and by whom. |
Tasks |
See Tasks tab for details. |
Notes |
See Notes tab for details. |
Multimedia |
See Multimedia tab for details. |
Security |
See Security tab for details. |
Audit |
See Audit tab for details. |
Admin |
See Admin tab for details. |